3 steps to Conquer Email

This weeks guest blog comes from my good friend Alice Jackson who owns Madson Interim Solutions, the award winning specialists in outsourced Business solutions for entrepreneur’s.

Conquer Email

You’ve set yourself and your business some huge goals for the year and to achieve them you’re going to want a real handle on your time and how you spend it.  So I thought I’d share with you this really easy to implement 3 step plan to help you conquer email this year.  It will save you time, help keep you inbox free of distractions and with allow you to concentrate on the things that really matter in 2015, your goals!

Step 1

Have a set time or times for dealing with your emails each day, for example, you could check it at lunchtime and 5pm, you choose the best time/s for you and your business.  Once you’ve checked your email at the allocated time, you have to switch it off.

Step 2

For each email you read you need to ask yourself:

  • Do I need to take any action?
  • Can somebody else deal with this query for me?
  • What action needs to take and by when?
  • Do I really need to be reading this email now, or can it be read at a more convenient time.  If it’s a     newsletter or informative article you can set up a rule so that these emails will automatically deliver themselves to a folder in your inbox.  Then you can read them outside of your core work time.
  • Does this email have any value to me, my business or my customers?  If the answer is no, you need to unsubscribe yourself from the email straight away.

Step 3

This one is controversial, but life changing! Stop receiving emails to your mobile telephone.

So that’s it!  Your email conquered in 3 easy steps.  Implement it right now and at the end of the month review how your inbox looks. You’ll be surprised at how quick and easy it is to make positive changes that have a huge impact to your productivity.

If you find you’re still struggling to find the time to manage your emails even after you’ve implemented the 3 steps above it’s time to have someone manage your email for you. In fact, you’ll wonder why you didn’t do it sooner!

To find out how easy it is to have your emails managed for you just give Alice a call on 0161 498 8516 or email

Mike Gardner aka ‘The Time Doctor’ and is highly regarded as one of the UK’s leading Time Management and productivity specialists. As well as being regularly featured in both online and off-line media outlets around the world, he is the author of the best selling time management book, Business Owners: Your Family Misses You. He regularly speaks on topics that are congruent with his mission of helping small business owners, entrepreneurs and independent professionals to be incredibly productive, whilst still balancing their business and family commitments in a way that enables them to feel fulfilled and guilt-free. He is an avid Aston Villa fan, a Dad to Neil & Emma, a hubby to Wendy and in his role as an Officer with the reserve forces, he has completed operational tours of Iraq and Afghanistan.

Please note: Although I thank you for commenting, I reserve the right to delete comments that are offensive or off-topic.

Leave a Reply

Your email address will not be published. Required fields are marked *

CommentLuv badge

2 thoughts on “3 steps to Conquer Email

  1. Hi Joy, yes it can get confusing having your emails go to your mobile devices and can also be extremely distracting. Another thing you could try is setting up email rules so that when email arrive from a certain email address they’ll be delivered automatically to a specific folder in your email account (depending on which email service you use), however it lacks the ability to make a decision about the importance of the email, so it still really needs a human eye to make a decision on whether a response is required and the speed of response that is required. Having someone mange your email accounts for you really is the ultimate way to ensure you make the best use of your time and your clients continue to receive the high levels of service they have come to expect. If you’d like to discuss this further please send me an email with your contact details to .

  2. Hi Mike and Alice

    I probably do check my emails more often than I should, but my work and client communication comes in by email and they expect pretty prompt replies.

    To minimise emails I’m now being extremely selective about email lists I subscribe to.

    However one thing I would never do is have my emails going to my mobile phone. I can’t imagine anything worse (technology-wise). In fact I know someone who does receive her emails and she gets in a horrendous mess with it because she forgets which she’s handled on the phone and which she hasn’t.

    Thanks for an interesting post – I didn’t realize there were email management services!

    Have a great weekend. Joy
    Joy Healey recently posted…Email Marketing ServicesMy Profile