Personal productivity is all about doing the right things, at the right time and in the right order, I appreciate this is a very simple definition of what some people see as a very complicated issue, but in truth personal productivity is not rocket science we just need to put some effort in to it, follow the steps outlined below and watch your personal productivity soar.
6 Ways to Improve Personal Productivity
1. Set a Goal
In order to be productive, it’s a good idea to break up your work into manageable chunks. Set a period of time you are willing to work each day. Or, line up a specific task or two that you plan to accomplish in a certain time frame. Don’t go overboard and plan too much at once or you may not reach your goal and get discouraged. The trick is to lay out for yourself just enough to keep you on track but not too much that you become unable to finish.
2. Schedule in Your Work
It is all too easy to set a goal for yourself with good intentions. And just when you are about to start working, the phone rings. Your friend wants to chat and you had planned to work, so you go ahead and allow your friend to take up that time. Another scenario might be when you set aside a few days to complete a project and your child’s school asks for help volunteering. Instead of sticking with your plan, you go ahead and help out at the school. Schedule in your work just as you would for any important appointment. Once it’s in your calendar, don’t reschedule it unless it is an emergency. Prioritizing your work is important in order to make sure you are accomplishing your goal.
3. Use Your Power Times
We all have parts of the day or night when we are the most productive. One great way to increase your overall personal productivity is to schedule more work during the times when you are the most energetic and can accomplish the most. If you are a morning person, you may want to get up a little earlier than usual and get your work done at that time. Later in the day when you are more tired, schedule less so that you won’t feel overburdened. Use the natural momentum of your own power times to streamline your project tasks and you will be the better for it.
4. Keep Going Until the End
No matter how hard or daunting your task may seem, just focus on the step that you have to do next. Try not to think of the big picture when you are feeling overwhelmed. The most important thing is to keep going, even if progress is a lot slower than you had hoped. When you get to the final step and have completed your project or reached your goal, you will have that to fall back on the next time you do this. And there will be a next time, with another scenario!
5. Make Breaks Productive
If you are working hard and you are engrossed in what you are doing, by all means, don’t stop! But there are times when our motivation starts to lag, and we end up just sitting there, allowing our distractions to eat up our time. Instead, get up and do something different. It could be to go for a power walk, or do the dishes, or even make the bed. Do anything that forces you into action in a completely different part of your day. By changing your scenario, your mind will have time to get away from the problem you have been dealing with and you will be more ready and more focused when you return. Don’t talk on the phone with a friend, or watch tv, or anything that is open ended and doesn’t accomplish anything in itself. Those activities are likely to keep you there and you will end up completely losing your focus.
6. Stay Positive
Regardless of how big or small your task is, remain positive. Remember that plenty of successful people are successful by the mere fact that they outlasted the others. Just keep a steady countenance and try to make notes of any moments when you are enjoying what you are doing. These are the moments which will carry you through until the end.
Till Next Time
Mike Gardner is The Time Doctor
Ps – If you have found these tips useful you may like to consider joining my Facebook Group, The Time Management Academy. The group has nearly four hundred members who along with myself, are dedicated to sharing skills, techniques and resources in order to significantly benefit you in your journey to have more control of their time and a more balanced life.
Click here to join The Time Management Academy