Many people wish they could complete all of their daily tasks, but repeatedly miss this goal. If you are looking for better ways to manage your time, you found the right article. The following article provides lots of time management tips for those ready to manage time more wisely.
- Get yourself a simple timer that you can set, for the amount of time you want to spend on a task. Think about using The Pomodoro Technique which is a method developed by Francesco Cirillo in the late 1980s in which a timer is used to break down periods of work into short chunks of activity of 25 minutes maximum, separated by short breaks. The method is based on the idea that frequent breaks can improve mental agility.
- Consider working one day in advance. Establish tomorrow’s agenda at the end of each work day so that you will be fully prepared. A detailed Task list of all the things you have to do can be a source of stress, but why not consider an Action today list on which you identify a maximum of three things that you are going to do that day and write it out as the last thing you do each day. When you’ve got the plan, you’ll be ready to get right into it the next day!
- A calendar is very handy when you are working on time management. Even in this day and age many people prefer to use a physical calendar as opposed to the electronic versions offered on their phones, tablets and computers. The key thing is that no matter what type of system you use, you will only find it an effective time management tool, if you use it consistently.
- Use only one calendar system to record all appointments or tasks both personal and business, many people have fallen foul of having two separate calendars only to discover they have booked a business meeting in one and agreed to take Lucy to dance classes at the same time.
- If you find that you are frequently late or running behind schedule, you should pay more attention to the deadlines that are either imposed on you by others or yourself. Wisely allocate time. Judge every task based on how much time you have to spend on it. By doing this, you’ll probably begin to make more effective use of your time, and maybe even find yourself with some unexpected free time, if this happens consider spending the time on yourself before you consider allocating it to other tasks. Perhaps now is a good time to get that coffee you have been promising yourself all day.
- When you’re planning your schedule, always allocate time for interruptions. If you pack your schedule too tight and an emergency happens you have no room to manoeuvre. If you plan for interruptions (and you know they will happen) you will stay focused, on track and feel less stressed.
- Look at your task list and prioritise the high reward tasks, many people who suffer from poor time management fall in to the trap of spending their whole day doing tasks and activities that are not important and which consume a big part of your day. Make sure you concentrate on the high reward tasks and do them first.
- Don’t be afraid to say no. If you don’t say no once in a while you will find yourself becoming stressed and overworked, look at your schedule, are there any tasks, which could be delegated to others, for every task on your action list, ask yourself, do I need to do it?, am I the best person to do it?, is completing this task the best use of my time? If the answer to any of these questions is no then consider getting someone else to do it instead.
Clearly, all people have the potential to manage time well when given the right information. All you need is for a resource to help you understand how you can make the most of your time. Take the time management tips above to heart, and stay on the lookout for other tips that can make you an even more effective manager of your time.
Till Next Time
Mike Gardner – The Time Doctor