Would you like to be more productive when working at your computer? There’s good news! It is a lot easier than you might imagine. Below I have identified five strategies that if implemented will allow you to be more productive whilst working at your computer.
For some of you it may come as a shock that I am not about to tell you to stop using Facebook or Twitter. You may also be surprised at the simplicity of these strategies, and how little some of them have to do with your computer, and how much they have to do with your personal organisation!
Here are the top five strategies to be more productive when working at your computer:
1. Tidy Up
One of the easiest strategies is to have a tidy workspace. When most of us think of our computer, we think of the actual machine, but the space around your computer is as important as the computer itself?
- When you keep your computing space tidy, you get more done because you are not distracted by having to stop, in order to “clear a path” as you work.
- Tidying up also means removing old software and files that are taking up too much space on your computer. You’ll be pleasantly surprised at the speed of your machine once you’ve cleared all the junk off your computer!
2. Avoid Viruses
Viruses will slow down your computer or worse incapacitate it completely. Run anti-virus software every day, some people complain that this takes to long, so consider scheduling it to take place in the early hours.
- Running anti-virus software will ensure that your computer is operating at its very best, and you won’t get frustrated waiting for documents to open. You will also prevent things like hard drive crashes and data loss.
3. Be Organised
This simple, but very effective and little observed computer strategy informs you to organise your files and folders so that everything you need is within reach. Allowing you to move seamlessly from one task to another without wasting time searching for files.
- Put regularly used files in your documents folder, and use descriptive file names so that they are easy to find.
- Use a search tool like Google to help you easily find files that are not within reach.
4. De-Clutter the desktop on your computer
You may not give much thought to your desktop, but all those unused icons and downloads are just taking up space. Only the files, folders and programs you need should be kept on your desktop, remove all others.
- Delete any icons you don’t use regularly, this will make it easier to find what you’re looking for.
5. Take a shortcut
Learn something new everyday about the software you use the most. There are plenty of keyboard shortcuts and options hidden in the menu bars. Learning them will save you time, energy, and keep your sanity intact.
- Print out a list of the most common shortcuts, laminate it and keep it handy as a reference guide. When you learn these new tricks, you’ll become faster and more productive over time.
These are all very simple computer strategies that will help you be more productive and efficient. Incorporating them into your daily routine will help you to be more productive, when working at your computer.
Till Next Time
The Time Doctor – Mike Gardner