Getting over email overwhelm – Part 3

Getting Over Email Overwhelm

Getting over email overwhelm is a five part blog series  in which you’ll learn the exact steps you can take to gain control of your inbox and start making email work for you rather than against you.

Dealing with e-mail has become a constant struggle for many people; there are too many of them, we never get on top of dealing with them, the inbox is constantly full and they continue to arrive like swarms of angry wasps’ intent on diverting, distracting and creating stress in our already too busy lives. It needn’t be like this.

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Part 3: Handling Multiple Email Addresses

Most of us these days tend to have multiple email addresses. How many do you have? Two? Five? More? A 2011 study put the average number of email accounts per person at 1.6, but if you work online, own a few niche websites, or have different email addresses for different life and work roles, your number is likely much higher.

So How Can You Effectively Manage Multiple In-Boxes Without Going Crazy?

One way is to use an email client such as Outlook or Mac Mail which can collect and process email from a number of different addresses. You can even set up a Google mail account and use it for the same purpose. In fact, with Google mail, you can not only retrieve email from a number of different addresses, but you can send mail from up to five individual accounts as well.

The benefit of this is that all your emails are in the same place - ready to be processed all at the same time. There’s no need to log into multiple accounts or remember to check a rarely used account.

The downside is that all your emails are in the same place – which can make it harder to differentiate personal emails that come to your Yahoo! account from business emails.

Folders and Mail Rules

Folders and mail rules can help. You can set rules to change the colour of a subject line or to file an email in a certain folder based on the account it arrives in. This will make it easy to tell at a glance what’s important and what can wait until later.

Collecting all your email in one place is a good way to get rid of email overwhelm, but it can be a little confusing if you get a lot of email at several different addresses. In Getting over email overwhelm – Part 4, we’re going to talk about why some situations may call for getting rid of email completely, and how to do it. Stay tuned!

Till Next Time

The Time Doctor – Mike Gardner

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Mike Gardner - The Time Doctor

Mike Gardner is The Time Doctor helps the overworked and overwhelmed learn to say 'No' nicely, and improve their management of time, emails and meetings. He is also an avid fan of Aston Villa, a Dad of Neil & Emma, a hubby to Wendy and in his role with the reserve forces, he has completed operational tours of Iraq and Afghanistan.

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4 comments on “Getting over email overwhelm – Part 3

  1. Andrew Milburn on said:

    Hi Mike, Once again many thanks for another great and useful article, that we can take and put into action. I have learnt so much from this series. Thank you

  2. Donovan on said:

    This is a good one, Mike. I am going back to read the first two. Great job dialing into a universal issue and providing a strategy for us!

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