How to Get More Done

These 6 tips should help you to get more done

How to get more doneDo you feel under pressure to get more done? Our lives can be busy, especially at this time of year when we’re trying to finish tasks before we head off on holiday.  Sometimes it can feel as though we never complete all the tasks that we set out to do each day.  This can often be because we’re setting ourselves unrealistic deadlines. Or perhaps we’re allowing ourselves to be distracted from the tasks at hand.  Whatever the reason for your inability to get everything done as anticipated, the following tips should help you to get more done, if not everything:

Start work as soon as possible

Often we arrive at work in the morning but it can be at least half an hour before we actually start working.  This can be due to chatting to colleagues, checking our Social Media or procrastination. If we get into the habit of thinking about the day ahead on our journey into work, mentally acknowledging what we need to do, we are more likely to get straight to work, as we will have primed our brains into action.

You don’t have to do the most difficult task first, sometimes in order to get more done, you need to grow into the day, so choose some easier tasks to do first, to help you gain some momentum for the day.

Anticipate what lies ahead

Pick one task and think about the next actions you must take.  When we think ahead, we’re already making a start on tasks.  If we know we have a meeting to arrange, we can be thinking about who we need to invite. What items need to be on the agenda. What venue or room will be best?  When we actually start to arrange the meeting, it won’t take long, as we already know what we need to do.

Find a method of keeping track of tasks that works for you

Sometimes we don’t get as much done as we hoped because we’re not sure of the tasks that need doing, what has been completed and what needs finishing.  By developing a method of monitoring tasks that works for us, we’ll know exactly where we are, thus saving time.  Methods can include online task management systems, online calendar tasks, writing on a whiteboard/flipchart or simply writing a list in a notebook.  The key is to find a system that works for you and keep it up to date.

Don’t make yourself constantly available

If you are constantly being disturbed by colleagues wanting “a word”, or if you’re the kind of person that is always being asked to help with IT issues, printer problems or disgruntled customers, it is going to disrupt your productivity. It’s good to be helpful but not at the expense of our own deadlines and tasks.  Get more done by allow yourself uninterrupted work time.  Close your office door or find a quiet area to work in, whilst you concentrate on that important task.  Just make sure that you communicate to colleagues that you’re unavailable for the next few hours.

Keep meetings brief

If you’re organising a meeting, ensure there is an agenda, only invite people that need to be there and try to keep the discussion on track.  When you’re invited to a meeting, ensure that you definitely need to be there. If your input isn’t vital, decline the meeting request, this will avoid wasting everyone’s time.

Give yourself a reward

When you’ve completed a big project or series of tasks, reward yourself.  Incentivising tasks, can help with productivity.

These tips should help to boost your productivity, ensuring that you get more done each day. You will thenbe able to relax when you’re away from the office.  Managing our time is key to managing our lives.

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Till Next Time

Mike Gardner is The Time Doctor

Mike Gardner aka ‘The Time Doctor’ and is highly regarded as one of the UK’s leading Time Management and productivity specialists. As well as being regularly featured in both online and off-line media outlets around the world, he is the author of the best selling time management book, Business Owners: Your Family Misses You. He regularly speaks on topics that are congruent with his mission of helping small business owners, entrepreneurs and independent professionals to be incredibly productive, whilst still balancing their business and family commitments in a way that enables them to feel fulfilled and guilt-free. He is an avid Aston Villa fan, a Dad to Neil & Emma, a hubby to Wendy and in his role as an Officer with the reserve forces, he has completed operational tours of Iraq and Afghanistan.

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8 thoughts on “How to Get More Done

  1. You pushed me to revisit a few niggling points with this post Mike! I’ve been meaning to find a better process to keep track of the many tasks I keep juggling. It’s time to get to it and get this resolved. Thanks for the nudge!

  2. Great post mike, points 4 and 6 we constantly have to remind ourselves of. We are getting better and when we focus it really does have a big impact on our productivity and output.

    • Thanks Kevin, many of my clients fall foul of making themselve constantly available, usually because they want to be helpful but you need to be schedule time for both themselves and to focus on thgings that need to be done

  3. Thanks for a good article to remind. I have gone through a bit of a revamp of my business ideals and on reading this have realised I have declined invitations to meetings and networkings that will not prove to be beneficial to myself or my business. I have also noticed that recently I have been putting in meetings with people I like with a deadline or another appointment that I must attend afterwards. This is because I have a tendency to allow my meetings to run over into a social. So knowing I have to get out of there is more beneficial.
    Thanks it has been a while since I checked in on here and I am glad I did so I can download some more hints and tips to keep me on track.