Be Better Organized and Improve Your Productivity

Improve your organization one step at a time.

that Improve your productivityIf you’re struggling to improve your productivity, it could be a lack of organization at the root of the problem. For some people organization comes naturally, but for most people it requires some energy to learn organization skills.

There are many things that you can do to improve your organizationeven if you’re not inherently organized.

Clean Your Work Area. If your work area looks like it was the victim of a recent natural disaster, your productivity will suffer. The first step toward better organization is cleaning your work area.

This means getting rid of rubbish, organizing papers in file folders or binders, designating storage spaces for office supplies, and throwing away materials that are duplicates or that you no longer need.

Organize Your Computer and Email. If your computer desktop has fifty icons on it and your email list has hundreds of emails, it’s time to clean those areas. Make sure that all important documents are stored in logical folders and remove any unused icons from your desktop.

Spend a day organizing email so that unimportant emails are deleted and important emails are organized into folders so you can refer to them when you need them. If you have unread mail, read it.

Use a Planner. Productive people plan each day with purpose. Using a daily planner – either on paper or electronically – can help you to stay on track and become more productive. It’s best to plan the next day’s work at the end of your work day so that you can begin fresh the next day and know what needs to be done first.

Focus Your Efforts. Instead of worrying about trying to do everything at once, learn to focus instead of multi-tasking. Set a designated time or times each day to read email, respond to voicemail, and work on social media. The rest of your day should be spent on more important tasks.

Don’t Procrastinate. Sometimes it’s tempting to put off tasks that are less desirable. But all this does is get you behind schedule and put off the inevitable. When you need to do something, just use self-discipline to complete the task and move on. You’ll save time and energy.

Stick to a Routine. It’s easier to be productive when you stick to a consistent schedule instead of doing things differently each day. This may sound boring, but over time you’ll find that you actually get to like the regularity of a routine and you’ll get more done in less time.

Being better organized is a key step in helping you to improve your productivity, choose on of the tips abovoe and make a start today.

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Till Next Time

Mike Gardner is The Time Doctor

Mike Gardner aka ‘The Time Doctor’ and is highly regarded as one of the UK’s leading Time Management and productivity specialists. As well as being regularly featured in both online and off-line media outlets around the world, he is the author of the best selling time management book, Business Owners: Your Family Misses You. He regularly speaks on topics that are congruent with his mission of helping small business owners, entrepreneurs and independent professionals to be incredibly productive, whilst still balancing their business and family commitments in a way that enables them to feel fulfilled and guilt-free. He is an avid Aston Villa fan, a Dad to Neil & Emma, a hubby to Wendy and in his role as an Officer with the reserve forces, he has completed operational tours of Iraq and Afghanistan.

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22 thoughts on “Be Better Organized and Improve Your Productivity

  1. I’m in the progress of getting organized and it is amazing how some of these ideas have absolutely changed how much more smoothly things go in our busy household. Best tip I was ever given was to treat my house and homeschool like a job and make it productive just like you would a business. Point is these tips will work for absolutely everyone.
    Thank you for sharing them.

    • Totally agree Maxine, although I primarily aim at Small Business Owners, entrepreneurs and Independent Proffesionals, I seen the same techniques work across all industies, sectors and ages.

  2. I am an organised person. What I’ve noticed recently is that people who claim to be disorganised are much more organised than me on certain things. And when I’ve asked how or why, they tell me it’s because they are so incredibly disorganised that if they didn’t organise the thing to within an inch of its life, they’d never get it done. Planning, routine and focus makes such good sense if you’re not a naturally organised person.
    Sherry Bevan recently posted…The very first step to confidence …My Profile

  3. My favourite way to focus is to tidy up my desk and go through old notes. Not only I get a happy – tidy desk to work on I often find useful stuff that I didn’t used before, but few weeks/months later are the idea thing I need.

  4. All wise words all stuff we know and all stuff we let slide when that one important thing happens or a distraction occurs… Before you know it 60 icons on desktop and a mailbox overflowing. Nope not me move along now nothing to see….