In our fast-paced modern world time management is one of the most sought after skills. It is becoming a critical tool in the never ending quest to become successful, regardless of your definition of success. We can all learn to improve our time management ability and below are some of the quick and easy steps that we can do to start.
Eliminate Time Wasters
Time wasters are those things that interrupt you, and you then spend time working on them, but you would not have chosen to do them if given the choice. Eliminating these two biggest time wasters are critical for your time management success:
- Email – unless it’s your business, if you spend more than 30 minutes a day on email you are spending too much time in you inbox. Dedicate specific times of the day when you will deal with your email and switch of your inbox notifier.
- Telephone – do you answer the phone more than 5 times a day during your productive time (work, work at home, etc.)? If so you are allowing others to manage your time and affect your efficiency. When you answer the phone, you interrupt your current productive flow and this kills your productivity. Let the call go to answerphone and return the call at you convenience.
Write Down the Important Stuff
Have you ever taken the time to think about what is genuinely important in your life? One of the key skills of time management is the ability to prioritise and focus, you must know what you want to accomplish in your life and then make a plan to achieve it. In today’s world there are too many distractions and you must not allow those distractions to impact your time management and the achievement of your goals. Follow these steps:
- Make a note all the things you want to achieve
- Set time scales for the achievement of each item
- Decide on the importance of each item and put them in order of importance
- Devise a plan for achieving each of your goals in its respective time frame
Focus, Focus and Focus Again
Make it a habit to consistently focus on how you are managing your time. Once you have identified your goals and your priorities, start focusing on doing the things that will lead to there accomplishment. Make a goals list for the week and if something comes along that is not on you list, don’t do it until all your goals are achieved. When you deal with interruptions first you are saying that your goals are not important, hence they will not be achieved. Instead, interruptions will constantly steal your time and you will feel as though you are always busy but never get anything done.
If you feel like that already why not download my free tips booklet for some top tips on how to manage your time.
Till Next Time
The Time Doctor – Mike Gardner