Online Productivity Tools That Aid Productivity

Productivity tools that can help you work more efficiently

Online productivity toolsYou’re not totally on your own when it comes to optimizing your productivity. There are many kinds of productivity tools that can help you work more efficiently. You have a great number to choose from. In this article, we’ll look at a few favourites, but they’re just the tip of the iceberg.

Trying out Productivity Tools

Ultimately you should decide for yourself which productivity tools to use. For each tool you’re considering, download a trial version and try it out. By actually using it, you can tell whether you like it or not. Try out a few similar programs as well and choose the one you like best.

It’s also helpful to read some online reviews. Virtually any tool you can find online has reviews written about it somewhere. Read these reviews and pay especially close attention to what the reviewer considers the downsides. They may reveal something about the tool that you wouldn’t like.

Try your best to find free tools first, and only resort to premium tools when you really feel that it’s a worthwhile investment.

Task Management Tools

Evernote, Asana and Wunderlist are task management tools. You can use them to organize your tasks, make your to-do lists, and monitor progress on individual tasks, and so on. You can also use them to collaborate with other people. If you work on projects with others, you can add them to your projects and work together. Because you can check progress through the tool, there’s less need for emails and meetings.




Time Management Tools

There are a number of helpful tools tailored for time management. One that many people like is Yast. The main function of Yast is to track your time. This is a great tool for monitoring how you spend your time and making improvements. You can pretty much set it and forget it.


Another good time management tool is a timer. We mentioned getting a kitchen timer in earlier articles. You can also use a virtual timer like Countdown Timer. It’s a simple online stopwatch. You don’t need to download anything. You can run the timer right there in the site. You can even work with an extra window open where you let Countdown Timer run.

Countdown Timer –

Email Management

Tools like Active Inbox help you manage your inbox and make it more efficient. It basically organizes your inbox for you. Active Inbox is full of features that allow you to customize, prioritize and otherwise tailor your inbox functions to fit your workflow.

Active Inbox

Social Media Management

Social media management can be a huge time drain if you don’t manage it well and stay on task. Social media dashboards like Hootsuite and Buffer allow you to manage multiple social media accounts in one place. Instead of logging on to each account separately, you have them all there at once. You can check activity on each one.

Hootsuite –


Online Storage

Online storage tools like Dropbox can help you stay organized and boost your productivity by giving you a place to store and share files. Dropbox is popular because it’s simple, and it’s free up to a certain storage limit. You can use it until you hit the limit, and then decide if you’d like to upgrade to premium or check out another similar service. Best of all, you can easily share files by giving others access to your data.

Dropbox –

Communication Tools

There are many ways to communicate with clients, customers or colleagues online. One of the most popular is Skype. In fact, one of its main advantages is its popularity; many people already with already have it, so you don’t have to ask them to sign up. Through Skype, you can make phone calls, make video calls, share your screen, have group calls, text chat, or call land lines. It’s easy to set up and free. You can even install it on all your mobile devices.

Skype –

Customer Support

If you deal with customers, there are customer support tools like Zendesk that can automate some of your customer service tasks for you. Zendesk offers a readymade customer support system. It also includes data gathering tools so you can use it for marketing.

Zendesk –

These are just a few popular productivity tools and there are many more out there. You can ask for recommendations from friends to get other ideas, or just try the ones listed here in this article.

What tools do you use to help with your productivity

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Mike Gardner aka ‘The Time Doctor’ and is highly regarded as one of the UK’s leading Time Management and productivity specialists. As well as being regularly featured in both online and off-line media outlets around the world, he is the author of the best selling time management book, Business Owners: Your Family Misses You. He regularly speaks on topics that are congruent with his mission of helping small business owners, entrepreneurs and independent professionals to be incredibly productive, whilst still balancing their business and family commitments in a way that enables them to feel fulfilled and guilt-free. He is an avid Aston Villa fan, a Dad to Neil & Emma, a hubby to Wendy and in his role as an Officer with the reserve forces, he has completed operational tours of Iraq and Afghanistan.

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6 thoughts on “Online Productivity Tools That Aid Productivity

  1. I love the timer–am using it consistently now since your previous post! Such a little thing has made a world of difference! Though I don’t use Skype for work, I do love it to keep in touch with my children and mother who are in the U.S., whereas I’m in the Netherlands!

  2. I use dropbox and love it. Not only as an organizing tool, but it lets me share folders and documents with other team members. I will have to look into Zendesk.
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