6 Critical elements of a time management mindset

6 Critical elements of a time management mindset

This is a guest post written by Brenda Cagara. She writes articles and blogs, concentrating mainly in the areas of business, finance and taxation. Currently, She is working with business consultants in Dubai (Riz & Mona) which offers company formation and business setup services across all states of United Arab Emirates. Other services include products registration, visa processing, bank account opening, trade license, trade mark, local sponsors and many more.

Time management has now become very critical in every filed of life now a days. Whether you are a business consultant, a professional service provider or a student, time management plays an important role in your life. From starting your day till it ends it requires time management so that you can complete your daily tasks. A time management mindset focuses on finishing quality work on time. A time management mindset measures quality work done and completion of goals and key objective in time frame. Under time management the quality of work is measured and the work which has value. Under time management you don’t have to put extra effort to done the work which has less value. Improving time management is very effective way for improving your personal and work life.

The six critical elements of a time management mindset

Managing Goals

Goals are very important in life and in any organization. Managing goals and tasks are critical to time management. Whenever you are given any task first of all you should set the goals as goals are very important. Goals provide the sense of achievement and accomplishment. A person with time management mindset has a clear vision on each goal and its achievement. Completion of a goal provides self-satisfaction and sense of achievement. You can manage goals based the priority of the task and its deadline. Set simple goals which you can achieve step by step to finish up the assigned task. Apply the same method when managing time for your life as you can set goals and their time frame for their achievement.

Calendar and reminder system

Another critical element in time management is calendar. It keeps track of time and deadlines. Now days it comes in electronic form and it comes with a reminder system. Utilization of calendar system and reminders help keep the track of progress of task and time. A person with time management mindset will divide the time in days and months and set the deadline. He can set reminders based on time he set for a specific goal.

Calendar on desk is also very important, it constantly reminds us the value of time passing by as days, months and years. Use the desk calendar to mark important tasks so that you can get reminder when due date is and also show the priority of that task. A person with time management mindset will utilize the calendar and reminder system with its full capacity to improve the productivity.

Set Task priority

Setting up the priority of a task is very critical to time management. Whenever you are given a task or job you should set the level of priority of that task. Sometimes you were given more than one task in that case you can set the priority of those tasks based on the requirements from management or customer. By setting priority you are dividing the amount of time you are going to spend on each task. High priority task needs more time and attention and a low priority task may need less time and focus. Prioritizing will help you achieve the important task faster.

Task division

Another key element in time management is division of the assigned task. If you are a manager with time management mindset and you have been assigned a task you will divide that task in different teams working under you based on the priority of the assigned task. If you are an individual with time management mindset you and you have been given a task you will first divide that task in subcategories then you will start a step by step method to complete each subcategory of that task.

Set Deadlines

Setting deadlines is another important time management factor. Deadline of any project or task give you the urge to complete your work before or within that time frame. In your life you can set the deadline of different chores and you can complete them by setting deadline for completion. In your job you can give yourself deadlines for completion of each task. You can improve the productivity of your subordinates by giving them deadlines and providing them with incentives when completed before deadline. It will improve the productivity for your subordinates.

To do list

To do list is another important time management tool. A person with time management mindset would use the ‘to do list’ to accomplish assigned tasks. He would also update it daily based on assign tasks and projects. Now a day to do list is coming in electronic form with different software. Updated to do list helps you focus on the pending tasks. To do list can be designed for specific tasks. To do list is also coming with reminders. Utilization of to do list will help you organizing the tasks and can also flag the task based on its priority and deadline.

Consideration of the above factors will enable you to manage your time in both your personal and professional areas of your life.

Mike Gardner aka ‘The Time Doctor’ and is highly regarded as one of the UK’s leading Time Management and productivity specialists. As well as being regularly featured in both online and off-line media outlets around the world, he is the author of the best selling time management book, Business Owners: Your Family Misses You. He regularly speaks on topics that are congruent with his mission of helping small business owners, entrepreneurs and independent professionals to be incredibly productive, whilst still balancing their business and family commitments in a way that enables them to feel fulfilled and guilt-free. He is an avid Aston Villa fan, a Dad to Neil & Emma, a hubby to Wendy and in his role as an Officer with the reserve forces, he has completed operational tours of Iraq and Afghanistan.

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